Choosing the right telephone package for your business
If there’s one thing every successful business relies on, it’s good communication. Whether you run a global banking operation or you’re a local cake maker, it’s vital that your clients, customers and suppliers can get through to you when they need to talk. This is why, when you’re looking at business telephone systems it’s a good idea to take some time to think about what you need and what options and functionality will help the business operate most effectively. And don’t forget, when you’re looking around for the best value on business phone lines, a lot of providers will also include an internet package, so you could save money on your broadband too.
The first thing to consider when you’re looking at business telephone systems is the number of people who are going to be using that system and how you would like those people connected. Dedicated extensions are the best option if you have a very large office with hundreds of employees. This means that clients can get directly through to the person they are looking for without having to go through the general switchboard. It makes life a bit easier for your receptionist too who might otherwise spend literally the whole day connecting calls.
The next thing to think about is the range of different add-ons and extras you can have with your system. Most businesses these days opt for a conference calling system which allows you to chat to lots of different people at once and is particularly handy if you have lots of clients scattered around the country that you can’t always meet up with face to face. It saves a huge amount of time and obviously money as well and is very easy to set up.
Individual voicemail that is easy to update on a regular basis is also a very helpful function. If you have employees who aren’t desk bound all day, they can update their voicemail to let their callers know where they are and when they are likely to be back at their desks. Alternatively they can set up a call forwarding option which will automatically send the call through to another landline or mobile number if it’s not picked up within a certain number of rings.
Finally don’t forget to shop around for call packages which may include a certain number of free calls or free calls to particular area codes throughout the week. If the business makes a lot of calls at peak times then this can add up to a pretty hefty bill over time. Explain to your provider what the pattern of calls is like and they should be able to offer you a good bolt on deal.